Notice of AGM 2023

Annual General Meeting

Urban Ground, 56 South Street, Eastbourne, BN21 4XB

Wednesday 30^th August 2023 at 6pm

Notice is hereby given that the Annual General Meeting of Your Eastbourne BID Limited will be held on Wednesday 30^th August at 6.00pm, when it is hoped you will be able to attend.

The papers for the meeting, including the minutes of the AGM on 31^st August 2022 and the draft accounts for 2021/22 are below.

Please follow the link here to register your place via EventBrite so that you can be afforded voting rights at the AGM. We ask that you sign up to attend by Sunday 27^th August 2023.

Details of proxy voting are also available on the BID website.  There are no passwords required to access this part of the site.                                   

      AGENDA

1.      To read the notice convening the Meeting.

2.      Apologies for absence.

3.      Approval of the Minutes of the AGM on August 31^st 2022

4.      To receive, consider and adopt the Annual Accounts, Balance Sheet & Auditors’ Report for the year to 31st August 2022.

5.      To re-elect Directors to the Board of Your Eastbourne BID

6.      To receive new nominations for Directors, to be considered by the Board at the first Board meeting post AGM

7.      To receive, consider and approve the Chair’s Report for 2021 / 2022

8.      Chair’s Address for 2022 / 2023.

9.      Any other business which the Chair may admit

Drinks and canapés will be served and there will be opportunities for networking and discussion with the BID’s Board of Directors and staff, along with our members.

Please bring your personal copy of the relevant AGM papers with you.

The Board of Directors, BID Team and I look forward to seeing you on Wednesday 30^th August 2023.

Notes to the Notice of Annual General Meeting Appointment of proxies

1. If you are a member who is entitled to attend and vote at the meeting, you are entitled to appoint one or more proxies to exercise all or any of your rights to attend, speak and vote at the meeting. Please notify [email protected] of any proxy arrangements at least 48 hours before the time of the start of the meeting, who will arrange for appropriate paperwork to be sent to you.

2. A proxy does not need to be a shareholder of the Company but must attend the meeting to represent you.  Please give the CEO your proxy's full name and ask them to attend with suitable picture identification.

3. If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.